Record of processing activities

Organisation / Data Controller name

Stafford Borough Council

Registration reference

Z4603477

Organisation address

Civic Centre, Riverside, Stafford, ST16 3AQ

Stafford Borough Council is a public authority under the Freedom of Information Act 2000. This register entry describes, in very general terms, the personal data being processed.

Description of Processing

The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may refer to any personal communications you have received and check any privacy notices the organisation has provided. Our privacy notices can be found at www.staffordbc.gov.uk/privacynotice.

Reasons/purposes for processing information

We process personal information to enable us to provide a range of local government services to local people and businesses which include:

maintaining our own accounts and records
supporting and managing our employees
promoting the services we provide
marketing our local tourism
carrying out health and public awareness campaigns
managing our property
providing leisure and cultural services
carrying out surveys
administering the assessment and collection of taxes and other revenue including benefits and grants
licensing and regulatory activities
local fraud initiatives
crime prevention and prosecution of offenders including the use of CCTV
corporate administration and all activities we are required to carry out as a data controller and public authority
undertaking research
the provision of all commercial services including the administration and enforcement of parking regulations and restrictions
administration of nuisance vehicles using DVLA WEE system
the provision of all non-commercial activities including refuse collections from residential properties,
internal financial support and corporate functions
managing archived records for historical and research reasons
data matching under local and national fraud initiatives

Type/Classes of information processed

We process information relevant to the above reasons/purposes which may include:

personal details
family details
lifestyle and social circumstances
goods and services
financial details
employment and education details
housing needs
visual images, personal appearance and behaviour
licenses or permits held
business activities
case file information

We also process sensitive classes of information that may include

physical or mental health details
racial or ethnic origin
trade union membership
political affiliation
political opinions
offences (including alleged offences)
religious or other beliefs of a similar nature
criminal proceedings, outcomes and sentences

Who information is processed about; We process personal information about

customers
suppliers
staff, persons contracted to provide a service
claimants
complainants, enquirers or their representatives
professional advisers and consultants
carers or representatives
landlords
recipients of benefits
witnesses
offenders and suspected offenders
licence and permit holders
traders and others subject to inspection
people captured by CCTV images
representatives of other organisations

Who information may be shared with

We sometimes need to share information with the individuals we process information about and other organisations. Where this is necessary we are required to comply with all aspects of current data protection legislation. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we share information with:

customers
family, associates or representatives of the person whose personal data we are processing
current past and prospective employers
healthcare, social and welfare organisations
educators and examining bodies
providers of goods and services
financial organisations
debt collection and tracing agencies
private investigators
service providers
local and central government
ombudsman and regulatory authorities
press and the media
professional advisers and consultants
courts and tribunals
trade unions
political organisations
professional advisers
credit reference agencies
professional bodies
survey and research organisations
police forces
housing associations and landlords
voluntary and charitable organisations
religious organisations
students and pupils including their relatives, guardians, carers or representatives
data processors
other police forces, non-home office police forces
regulatory bodies
courts, prisons
customs and excise
international law enforcement agencies and bodies
security companies
partner agencies, approved organisations and individuals working with the Police
licensing authorities
service providers
press and the media
healthcare professionals
current past and prospective employers and examining bodies
law enforcement and prosecuting authorities
legal representatives, defence solicitors
police complaints authority
the disclosure and barring service
healthcare professionals

Transfers

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of data protection legislation.

Need Advice?

You can contact the Data Protection Officer at email; dpo@staffordbc.gov.uk or at Civic Centre, Riverside, Stafford ST16 3AQ.